Lisa Millar - Insite Psychology - Newcastle.
Exceptional service provided for scanning and cataloguing my files from hard copy to electronic format. Professional and accommodating in every way.
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We tailor a service to your needs
Industries we've helped
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Why scan your files ?
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Are you looking to go paperless and scan your documents?
Futuristic Digital, provides an outsourced document scanning service across NSW from Western or Sydney CBD to Newcastle, The Hunter Valley, Central Coast, Mid North Coast & Wollongong regions. From Legal to Property, Accounting and Medical or any other industry where you have a large amount of legacy files that have a document retention period we pick up and scan your files and archive boxes so you don't have to. Our service includes, collection, file preparation, scanning, digital enhancement, digital document return and secure destruction of your files. All while following a stringent QA process to ensure we comply with the laws around data and information relative to your industry. Contact us for pricing or to set up a meeting to discuss this very beneficial service today. |
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Dr. Marney Wilson - Main Road Medical Centre, Cardiff NSW.
We had Futuristic Digital process and scan our medical records that were sitting in storage. This was going to continue costing money and there was no benefit to keeping them there long term.
Now our files are named correctly, safely on our network, easy to find and the ongoing storage cost has been removed. We also have instant access to these records if we need them, whereas in the past we had to apply to have them removed from storage and wait for them to arrive before we could access them.
Our Services
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1. Just a few files from $10 ea.
If you only have a small amount of files to scan we can scan them from $10 each. 
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2. Monthly Collection of 1-20 Archive Boxes
Each month your firm will close/archive numerous matters. These go into boxes and end up in storage often costing up to $70 per file to store for 7 years at a facility like FileMan, Grace or Kennards. Our service allows for as little as one box. This enables you to keep on top of documentation as its ready to archive. 
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3. Digital Conversion Projects of 20-1000's of Archive Boxes
Wanting to digitise your business? We cater for an all at once approach 'or' bite size chunks to suit your cashflow and timeframes. With large jobs we also tailor pricing based on several variables allowing for reduced unit costs dependent on the scale and complexity of the project. 
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About our service
What is your motivation for scanning?
What are the benefits ?
What does our service include?Everything, We provide for a full door to door service, and can even box documents up for our clients along with securely shredding signed off documents as part of our offering. Our service allows for collection, document preparation via de-stapling and tear fixing etc, scanning to your required industry format (typically searchable PDF/a), document naming and quality checking of processed documents before finally handing back the documents via private upload or portable hard drive, all while being accompanied by a comprehensive job report.
Will your information be secure?Our facility features
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Can you trust our confidentiality?Absolutley, before we touch anything a non-disclosure agreement is signed, Our staff are also police checked and they follow our stringent processes and procedure manual. This ensures the accurate capture of information while having a clearly defined audit trail to make sure no information is missed and that everything is traceable while in the custody of Futuristic Digital. in short we have a total care plan in place for your information while its in our hands
So, what is the cost ?Great question. The cost to process files could be anywhere from $100 - $300 or more per archive box. We simply don’t know until we collect a sample to test out how much handing is required and how long your files take to process.
Another great gauge is comparing to offsite storage costs, we can be as little as 2 years worth of storage fees, compared to the cost of 7 years to retain and store documents. The good news is, that we consult with you to determine the scope of your project and will come back to you with our recommendations, budgets and business cost comparison. When should you contact us ?If you have a scanning job that needs doing, we would suggest having a chat with us before touching anything to understand the process and what will work best for you.
It may be that even trying to sort through files is just a big waste of time and that “scanning everything” is more cost effective. 
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